49 features · 7 categories

Every feature.
Every detail.

ActiveJoin in depth. what students see, what professors get, what owners control, and how it all stays in sync.

49

Features

3

Native apps

6

Languages

01 · Mat Ops 02 · Belts 03 · Community 04 · Payments 05 · Owner 06 · Brand 07 · Platform
app.activejoin.cloud/dashboard
Live

Owner dashboard

Dream Art · São Paulo

All systems healthy

Active

187

↑ 12 PoP

MRR

$14.6k

↑ 8.2%

Retention

94%

↑ 2.1%

Attention

3

act now

Revenue · 90 days

vs. previous period

+22.8%
01 · Mat operations

Schedule, check-in,
roll-call.

Everything that happens between the door and the mat.

MON · 13 OCT
06:30Morning Drilling●●
12:30Open MatLIVE
18:00Gi Fundamentals8/24
19:30Advanced No-Gi+3

Mat ops

Class scheduling

Weekly grid, drag & drop, capacity per class. Students see only what they can book.

Repeats weekly
MTWTFSS

Mat ops

Recurring series

Set once, repeats forever. Edit one class or the whole series. Holiday exceptions baked in.

Scan to check in

Mat ops

Self check-in (QR)

Scan at the door. Belt + stripes verified. No app open required.

Aiko · checked in

Mat ops

Tablet kiosk

Mounted tablet at the front desk. Tap your face. PIN-protected when names overlap.

Live 12/18
Marco✓
Sofia✓
Jonas!

Mat ops

Live roll-call

Real-time. Coach sees who's in as students tap. Confirm or correct in one swipe.

18:32 → 18:00

✓ Edited · attendance back-filled

Mat ops

Late check-in fix

Forgot to tap? Coach edits the time after class. Streaks, belt progress all stay correct.

+

Walk-in

Drop-in · $25

Mat ops

Walk-on adding

Guest shows up unannounced? Add them in 2 taps. Drop-in payment auto-charged.

RG
EB

Mat ops

Substitute teacher

Coach can't make it? Assign a substitute. Students get push notification automatically.

02 · Belt & rank journey

From white belt
to the black belt ceremony.

Belts are first-class objects. Stripes count. Promotions are real ceremonies.

Belts

Belt progression

White, blue, purple, brown, black. plus coral and red. Every belt with its own rule set.

3 of 4 · 1 to go

Next: ~6 weeks

Belts

Stripes & promotions

Track every stripe earned. Time on belt, classes attended, professor approval. All visible.

✓Min. 2 years on belt2.4y
✓200 classes247
!Professor approvalpending

Belts

Configurable rank rules

Set your own promotion criteria per belt. Combine time-on-belt, attendance, and manual approval.

Ready for promotion

5

students eligible this month

Belts

Eligibility pre-flight

Coach sees who's ready before class. No more arguing at the graduation ceremony.

Ceremony · Dec 14

5 promotions queued

Belts

Graduation ceremonies

Schedule the event, queue promotions, send invitations. Students see it on their app.

White · 2020
Blue · 2022
Purple · today

Belts

Belt history timeline

Every promotion preserved. Date, professor, ceremony. Carry it across academies.

Aiko → Purple

Belts

Promotion approval

Eligibility passed isn't enough. Head professor approves every promotion. Audit-logged.

Kids belts

+13 youth ranks

Belts

Kids & adult ranks

Full IBJJF kids belt system (16 ranks) + adult belts. Switch automatically at age threshold.

03 · Community & members

Where the academy
lives between classes.

Feed, directory, family, streaks. The reason students stay.

+179

Community

Member directory

Searchable by name, belt, training time. Each profile carries belt history and streaks.

Show in directory
Public profile
Show belt history

Community

Privacy controls

Per-student toggle: directory, profile, belt history, photos. Default-private if you prefer.

Marco · 2h

Promoted to blue belt today 🥋 OSS!

Sofia · 5h

Open mat tomorrow at 11. who's in?

Community

Community feed

Posts, comments, media. Per-academy or federation-wide. Push when someone reacts.

Flagged · 3

2 spam comments · 1 photo report

Community

Moderation tools

Flag, hide, ban. Per-post or per-user. Academy owners stay in control.

12

Day streak

Community

Training streaks

Consecutive days on the mat. Visible on profile + feed. Gentle reminder push if you miss.

1
Marco142h
2
Aiko128h
3
Jordan119h

Community

Leaderboards

Mat hours, streaks, attendance. Per academy, per belt, or across the whole association.

Parent · 2 kids

Community

Family & kids

One parent account, multiple dependents. Family memberships, shared billing, kids' belt tracking.

Acting as Sofia (kid)

Community

Act-as mode

Parent books, checks in, sees belts. all as their child. One tap to switch.

04 · Payments & billing

Money in,
direct to your bank.

Online payments go straight to your account. No middleman cut. Standard processor fees only.

Your account · Connected

● live

Payments

Direct payouts

Online payments land in your account. We never hold your money or take a percentage.

Unlimited

$149/mo

Renews Dec 14 · auto-charge

Payments

Memberships

Monthly, annual, family. Per-class or unlimited. Trial periods built in.

12-month contract

✓ Signed · Dec 1, 2025

Payments

Contracts

Multi-month commitments. Digital signature. Auto-renew with notice period.

14

Days free

No card on file

Payments

Trial periods

First 14 days free, no card. Optional intro classes. Conversion tracking built in.

$25

Drop-in

One class

Payments

Drop-in payments

Pay per visit. Cards or punch passes. Walk-ins charged at the door.

Failed · retry2
Marco Silva$149 · 3d
Sofia R.$149 · 1d

Payments

Failed charge handling

Smart retries on failed cards. Auto-email and push when it finally clears.

−$74.50 refunded

Partial · 1 week left

Payments

Refunds

Full or partial. Member sees status in app. Auto-pause subscription if requested.

Online

$18.2k

Cash

$6.6k

Payments

Offline payment tracking

Cash, transfer, anything-else. Logged against the member. Counts toward MRR.

05 · Owner & operations

Run it like
a real business.

Numbers, forecasts, attention items. Multi-academy view if you scale.

Active

187

↑ 12

MRR

$14.6k

↑ 8%

Retention

94%

↑ 2%

Attn

3

act

Owner

KPI dashboard

Active, MRR, retention, attention. Period-over-period trends. One screen, the whole gym.

Revenue · 90d↑ 22.8%

Owner

Revenue trends

Real chart, real data. 30/60/90 day. Includes online, cash, drop-ins, contracts.

!2 failed charges
!5 promotions ready
iTrial expires in 3d

Owner

Attention items

Stuff that needs you, surfaced. Failed payments, promotions to approve, members at risk.

OwnerFull access
CoachClasses + belts
StaffFront desk only

Owner

Role-based permissions

Owner, coach, staff, member. Granular per-role access. Custom roles for federations.

Isaque

Rui

Pedro

Aiko

Sofia

+

Invite

Owner

Staff management

Invite coaches, front desk, owners. Email invite. Audit log of every staff action.

NYC187↑12
LA142→0
São Paulo203↓8

Owner

Multi-academy oversight

Run more than one gym? Switch in 1 tap. Aggregate view across all locations.

06 · Brand & custom

Looks like
your academy.

Logo and accent colors on the student app. Custom domain available on higher tiers.

DA

Your logo · everywhere

Brand

Custom logo

Your mark in the app, on the kiosk, on receipts, in push notifications. PNG/SVG upload.

Brand

Custom colors

Primary, secondary, accent. Matches your gi, your gym, your visual identity.

app.dreamart.bjj

● SSL · live

Brand

Custom domain

app.yourgym.com instead of ours. CNAME + auto-SSL. White-label web dashboard.

DA

Welcome to Dream Art

[email protected]

Brand

Branded emails

From your domain, with your logo. Welcome, receipts, ceremony invitations.

DA
DREAM ART NYCnow

Class in 30 minutes 🥋

Gi Fundamentals · Mat 1

Brand

Branded push notifications

Your gym's name on the lock screen, not ActiveJoin. Apple + Google certified.

Brand

App theming

Dark/light + accent color throughout the member app. Set once, applies to iOS, Android, Web.

07 · Platform

Where it
all runs.

Native everywhere, multi-language, GDPR-compliant, offline-ready.

iOS app

App Store · iOS 15+

Platform

iOS app

Available on the App Store. Push notifications, biometric login, fast and reliable.

Android app

Play Store · Android 8+

Platform

Android app

Available on Google Play. Same features as iOS. Push notifications, biometric login.

app.activejoin.cloud

Platform

Web dashboard

Owner + coach console in any browser. No install. Real-time sync with the apps.

EN

DE

PT

ES

IT

FR

Platform

6 languages

EN, DE, PT, ES, IT, FR. with authentic BJJ vocab in each (faixa, cintura, ceinture).

GDPR · LGPD

Export · delete · audit

Platform

GDPR compliant

Data export, deletion, cool-off windows. EU servers. Audit log on every PII access.

Offline OK

✓ 12 actions queued

Platform

Offline-ready

Spotty wifi in the gym? App keeps working. Syncs automatically when reception returns.

Get Started

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your academy?

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Get the student app

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Google Play