Build the week once
Create recurring class series, assign coaches and training areas, and set capacity and class eligibility. Keep kids’ classes, fundamentals and advanced sessions organized in one timetable.
Built for jiu-jitsu gyms
Run the academy.
Get back to the mat.
Plan classes, manage memberships and payments, and guide students from their first check-in to their next belt. One connected platform for the work at the desk and the life on the mat.
After sign-up, set up your gym or explore with demo data.
ActiveJoin v4 · Web administration · iOS & Android apps
Classes & check-ins · web + mobile
Teach without
the admin tax.
Give students a place to find their next class and your team a place to run it. The schedule, roster and student record belong together.
Swipe or tap to explore
Your week on the mat.
Classes, coaches and training areas in one timetable.
Every student, with context.
Attendance, belt progress and membership together.
Know where each membership stands.
Plans, payment status and contract terms at a glance.
Keep the team connected.
Announcements and recognition in your gym feed.
Know who is on the mat
Students book their classes; QR, PIN and name check-in help your team capture attendance. Review the roster, confirm attendance and record no-shows or late arrivals.
Change the schedule with context
Before updating a recurring series, see which future sessions and bookings will be affected. The preview shows which enrollments will move and which will be cancelled.
BJJ, down to the details
Make belt day their day.
Prepare the candidates. Call each student forward. Run the ceremony from the native staff app.
Adult and kids ranks
Your promotion requirements
One student at a time
Member care & retention
Don’t let “haven’t seen them” become goodbye.
Spot members who haven’t checked in and turn concern into a personal conversation. Your team gets a way to keep the next step from being forgotten.
Explore member careWeb + mobile
See who has gone quiet
At-risk lists surface members without a recent check-in, with their absence length and a route to their profile.
Mobile app
Make the message personal
Edit a suggested message and open it in your own WhatsApp, SMS or email app. You choose what to send.
Mobile app
Give the follow-up an owner
Take over a case, record contact, add a note and set a follow-up date. The coach briefing keeps members who need attention close at hand.
Community · web + mobile
More than names
on a membership list.
Give announcements, small wins and shared moments a home. Let students see what is happening around them and celebrate the people they train with.
Keep everyone in the loop
Post announcements in the gym feed, with member activity and reactions alongside them.
Recognize the effort
Give a member a shoutout. Put achievements and milestones where their community can celebrate them.
Make room for belonging
Share gym photos, see training partners and use optional leaderboards to make participation visible.
The work around the mat
A proper home
for the everyday details.
The student experience matters. So do the practical things that keep your gym running.
Families
Built for
the whole family.
One login. Switch between your children’s profiles and keep their training in view. Each child has their own attendance and progression; your team can see family connections in the member profile.
Memberships & billing
Know where
each membership stands.
Set contract terms, pause a subscription or change a member’s plan. Take online payments through Stripe, record offline payments and review overdue balances. Plans, charges, refunds and payment history stay connected to the student’s profile.
Incidents
Record it while
the details are clear.
Capture incidents, severity, affected body areas and follow-up. Review open reports and export records when needed.
Your gym, clearly yours
Keep gym details, your identity, staff access and preferences in one workspace.
At the desk. By the mat.
Web administration for the bigger view. Native iOS and Android apps for students and the team. Features are shown where each role needs them.
03 / The student experience
A native app they actually open.
The next belt can feel a long way off. Help students see the work they are putting in: a training week completed, a lesson remembered, a new focus for the next round.
Coach-awarded belts and stripes. Attendance and training statistics. Achievements, shoutouts and a gym community that knows their name.
Explore every student feature
Give them a reason to come back between classes.
04 / An association above your gyms
Your academy is part of a bigger team.
ActiveJoin connects associations and their member gyms. Give the association its own management roles, organise which academies belong, and let each gym run its own classes, team and members.
- A dedicated association with its own owners and admins
- Invitations and membership for affiliated gyms
- Each academy keeps its day-to-day operation
Talk to our team about association setup and access.
Explore associations Your association Network membership & management
- Academy 01 Its own team, classes & members
- Coaches
- Students
- Academy 02 Its own team, classes & members
- Coaches
- Students
Your next step
Try it before
you move your gym.
Create an account, then start with your own gym or explore a populated demo with students, classes and training history.
Ready to bring your members? Import a CSV or Excel file, map your columns and review the preview for duplicates and errors before adding students.